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Vendor/Sponsor Information

2025 Vendor/Sponsor Packet & Application

Vendor/Sponsor Information: 

  • Exhibitor Representatives
    • Exhibitors must provide an attendant during the hours of the day the convention is officially open. All exhibitor representatives are to register and must pick up their official name badges at the convention registration desk. Companies are only allowed the number of representatives permitted for each registration level.
  • Liability and Security
    • Each exhibitor is responsible for safeguarding his goods, materials, equipment, and displays at all times. Mississippi State Department of Health and the state agencies and associations sponsoring the summit are not responsible for the loss of or damage to any exhibit material or are they liable for injury to any individuals associated with or representing the exhibitor.
  • Hotel Reservations
    • All guests may make their reservations by calling the IP Casino Resort Biloxi In order to obtain the special group rate, please ask to be placed in the Partners in Preparedness block. A valid credit card is required to make reservations. Reservations must be made by (TBD) in order to receive the special rate of (TBD) for single or double rooms. All rates are subject to fees, state, and local taxes. Tax exempt entities must provide the hotel with a photocopy of certification of exemption with payment.
    • A Hotel Reservation Instruction Guide will be posted closer to the time of the conference. 
  • Social Functions
    • Social functions sponsored by exhibitors must not be scheduled during the hours the convention is in session and must not conflict with the activities conducted as part of the convention. All paid exhibitor representatives are entitled to the meals provided throughout the conference.
  • Booth Assignments
    • Assignment of booths will be made on a first-come, first-served basis. The PIP Summit Committee (a representative of which will serve as exhibit hall coordinator) reserves the right to allot space and to accept or reject all booth requests.
  • Exhibit Fee
    • Diamond Sponsor Fee - $10,000
      • 15-minute opportunity to promote your product or service at two (2) unsponsored events 
      • Double size vendor space (if requested) in a premium location in the exhibit hall 
      • Additional vendor space (if requested) in the classroom breakout area (more customers) 
      • Outdoor space (if requested) 
      • Company Logo incorporated into printed media 
      • Large Company Logo listed as Diamond Sponsor on website before, during and after the conference 
      • Full-screen ad or logo on slide show during key events 
      • Full-page ad in printed media 
      • Recognition as a Diamond Sponsor in printed media 
      • Admission for 6 representatives 
    • Platinum Sponsor Fee - $7,500
      • 10-minute opportunity to promote your product or service at an unsponsored event 
      • Double size vendor space (if requested) in a premium location in the exhibit hall 
      • Additional vendor space (if requested) in the classroom breakout area (more customers) 
      • Outdoor space (if requested) 
      • Company Logo incorporated into printed media 
      • Medium Company Logo listed as Platinum Sponsor on website before, during and after the conference 
      • Half screen ad or logo on slide show during key events 
      • Half page ad in printed media 
      • Recognition as a Platinum Sponsor in printed media 
      • Admission for 5 representatives 
    • Gold Sponsor Fee - $5,000
      • 5-minute opportunity to promote your product or service at an unsponsored event 
      • Double size vendor space (if requested) 
      • Outdoor space (if requested) 
      • Company Logo incorporated into printed media 
      • Small Company Logo listed as Gold Sponsor on website before, during and after the conference 
      • Fourth screen ad or logo on slide show during key events 
      • Fourth page ad in printed media 
      • Recognition as a Gold Sponsor in printed media 
      • Admission for 3 representatives 
    • Silver Sponsor Fee - $2,500
      • 2-minute opportunity to promote your product or service at an unsponsored event 
      • Single size vendor space (if requested) 
      • Company Logo incorporated into printed media 
      • Listed as a Gold sponsor on website before, during, and after 
      • Eighth screen ad or logo on slide show during key events 
      • Recognition as a Silver Sponsor in printed media 
      • Admission for 2 representatives 
    • Bronze Sponsor Fee - $1,500
      • Single size vendor space (if requested) 
      • Listed as a Gold sponsor on website before, during, and after 
      • Listed on a list of Bronze Sponsors on slide show during key events 
      • Recognition as a Bronze Sponsor in printed media 
      • Admission for 1 representative 
    • An application is invalid without payment, or a specific and satisfactory arrangement being made for payment. Full payment of any sponsorship upon registration or no later than 30 days prior to the conference. Failure to show up for the conference without a written notice to Teresa Windham (teresa.windham@msdh.ms.gov) will result in forfeiture of registration and booth and/or sponsorship fees.
  • Program Advertising Fees
    • Back Cover - $2,000
    • Inside Front Cover - $1,500
    • Inside Back Cover - $1,500
    • Full Page $1,000
    • Half Page - $750
    • Quarter Page - $500
  • Subleasing
    • Exhibitor shall not sublease his space, nor any part thereof, nor exhibit, offer for sale, give as a premium, or advertise articles not produced or sold in his own name, except where such articles are required for the proper demonstration or operation of the exhibitor’s display, in which case such articles shall be limited to other exhibiting companies’ articles and their identification shall be limited to the regular nameplate, imprint, or other identification which in standard practice appears normally on them.
  • Failure to Hold Exposition
    • Should any contingency prevent holding the Partners in Preparedness Conference, the Mississippi PIP Association may retain such part of exhibitor’s rental as shall be required to recompense it for all expenses incurred up to the time such contingency shall have occurred.
  • Fire and Safety
    • All materials and exhibits are subject to fire and safety regulations enforced by federal, state, or local authorities. Volatile or flammable fluids, substances, or materials of any nature prohibited by insurance carriers are prohibited in any booth
  • Shipping Information
    • Please ship boxes to arrive no more than one week prior to your arrival. Please mail all packages to the following address:

      • Attn: Your Name (or person within your organization responsible for receiving packages)
        Vendor Name:
        Convention Name: Partners in Preparedness Conference
        c/o IP Casino Resort & Spa
        850 Bayview Avenue
        Biloxi, MS 39539

    • Any packages to be shipped by an outside freight company will be the responsibility of the guest to package, label and contact carrier for pickup.

  • Vendor/Sponsor Registration Form: Click Here
    • If you would like to register ONLINE please click the following link: Register Now!
  • IP Hotel Information for Vendors/Sponsors
    • Please click HERE to view the IP Hotel Vendor Information Packet
    • Backpacks are prohibited in many businesses and casinos. Please be aware that they are discouraged in the Conference facility.
    • Please direct all exhibit requests and questions to the following email address or phone number so that you may be connected with your event's Convention Services Coordinator: 

 

Mississippi PIP Association

P.O. Box 1927

Brandon, MS 39043